Basingwerk Abbey Festival of Light

May – October 2016
Fee: £3,000
Flintshire County Council is looking to appoint an enthusiastic and creative project Coordinator to work with council officers, Cadw and artists to bring all the aspects of the festival together. The Festival of Light, to be held on Saturday 15th October between 2.00-7.30pm at the magical ruins of Basingwerk Abbey within the stunning grounds of Greenfield Valley, is a family afternoon and evening of creativity, music and activities. The aim of the festival is to work with schools and communities along Flintshire’s coast in the lead up to the event to create large sculptural lanterns and projections which will bring the Abbey to life in an explosion of colour and light. Communities will also be working with dance practitioners and a composer to create music and movement to be performed at the festival. We will also have a stage for local live bands and artists to be showcased in the afternoon. Before sunset a procession of the lanterns will come through the town of Greenfield and make its way to the Abbey culminating in a celebration of the work produced by the community. The theme of the festival will be ‘From the Dee to the Sea’ and will concentrate on the stories, myths and legends of Flintshire’s coastal communities as well as their rich heritage and culture.

The project is funded by the National Lottery’s Coastal Communities Fund, Cadw and Flintshire County Council. The Coastal Communities Fund is funded by the Government with income from the Crown Estate’s marine assets. It is delivered by the Big Lottery Fund on behalf of UK Government and the Devolved Administrations in Northern Ireland, Scotland and Wales.

Project Coordinator Responsibilities
• To coordinate and assist the artists in programming a series of workshops with our coastal schools and communities
• To work with Flintshire County Council officers to plan the logistics of the event considering health and safety and ensuring success
• To book all necessary facilities and infrastructure such as toilets, generators, staging, recycling and refuse and coordinate their arrival on the day
• To work with Cadw and Flintshire County Council’s Tourism and Communications Sections to promote the event and to raise awareness of Flintshire’s other visitor attractions
• To ensure a clear path of communication between all partners so that everyone involved is aware of what’s being planned
• To work with the staff at Greenfield Valley and assisting with the coordination and training of volunteers for the event
• To ensure that all licences and permissions are in place from Cadw and the Council
• To create the Event Management Plan and Risk Assessments liaising with the Council’s Health and Safety section
• To be on site at the festival throughout the day coordinating the event and managing any issues

Person Specification – the successful applicant will need to be able to demonstrate the following:
• To commit to being available between May and October 2016
• Professional background in arts events and project management with experience of planning and delivering events and projects to their conclusion
• Knowledge of social media and updating web content
• IT literate
• To manage their own time effectively to ensure successful delivery of the festival
• Have experience of producing reports in a clear and concise manner and presenting them both in written form and verbally
• Be self-employed and have their own office facilities and Public Liability Insurance
• Valid driving licence and access to a vehicle is essential
• The ability to speak Welsh is desirable
For further information please contact Gwenno Eleri Jones on 01352 702471.

How to Apply
To apply for the post of Basingwerk Abbey Festival of Light Coordinator please send a letter of application outlining how you would approach the brief and a current CV highlighting previous relevant experience and qualifications along with the name and contact details of two referees from previous relevant employment. Applications must be received by 9am on Tuesday 19 April 2016

Please send your application by post to: Gwenno Eleri Jones, Arts, Culture and Events Manager, Flintshire County Council, Theatr Clwyd, Mold, Flintshire CH7 1YA or email to: gwenno.e.jones@flintshire.gov.uk.